How to Transfer Files from PC to PC in Office

In office daily work, Transfer files from PC to PC is frequently. You have a report needs to be submit to your manager for review, your colleague is trying to send you a data sheet for the afternoon conference. There are several ways to share files in office.

1 Use an External Storage

This is almost the standard way of backing up data and transfer files among PCs. When you have a file to be transferred, copy the file from your PC to the USB stick or HDD, connect it via USB to your colleague’s PC, locate the file and save it on his desktop. This has a number of advantages, the speed is well enjoyable and almost no file size limitation based on the incredible storage of these external storage media. The downsides are you need to walk down and forth to your colleagues’ desk and it is very inconvenient if the USB connection is disallowed in the company due to security concern.

2. Attach File in E-mail

Compose a new email, add the recipient’s email address, drop a few lines, insert the file as an attachment to your email, wait until the email client upload your file into the email. Then send it out. When your colleague receives the email, detach the file and save it to his computer. In most company’s email system, there is a restriction of the file size and type for security concern, or even not allow email attachment.

3. Create a Network Drive

If your company has a shared drive on the network, it becomes easy for transferring files between computers that in the same network. Locate the shared drive, put your file there, inform your colleague, then he go to the same shared drive to get the file. But different access permissions may be configured by your IT department.

4. Upload and Download from FTP

File Transfer Protocol is one of the oldest ways for transferring files across the Internet. A server computer is needed for valid users to upload and download files from FTP. Users should know the FTP address, login information and get a FTP client to obtain a copy of the files from FTP which is not efficient in today’s office environment.

5. Instant Messaging software

Instant Messenger like Skype, AIM, MSN Messenger support sending files to your contacts. The disadvantages of transfer files by using public IM including file size limitation, low speed, and you may accidentally get files sent by strangers which may carry destructive computer viruses. Choose an office-oriented IM to get rid of the disadvantages might be a good idea. BigAnt office messenger has a Quick Send feature, it will complete transfer file in 3 simple clicks. First, locate the file you need to transfer from your PC to the other PC; click "Quick Send to>>" from the right-click menu; Select the recipient name and send it, your colleague will be informed instantly, and you will be notified instantly when your colleague save the file to his PC. Also you can send multiple files and folder to one or more users at one time, your recent recipients will be saved in a contact list for next